Parks & Rec. Part 1 of 3

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The long awaited report from the city’s Internal Auditor report on Parks and Rec. has been released and accepted by the City Commission. I placed a PRR (Public Records Request) for a copy of the report and this is what the city does when they don’t want you to have certain information.

Below is the e-mail conversation between myself and the City Clerk

From: [email protected]
To: [email protected]
Cc: [email protected]
Date: 03/25/2016 01:23 PM
Subject: PRR

The city hired a consultant named Managing Partners to review Park and Rec. I am requesting to view and possibly copy their report.

Deputy City Clerk
City of West Palm Beach
401 Clematis Street
West Palm Beach, FL 33401
Phone: 561-822-1206 Fax: 561-822-1214

“Your request has been received and forwarded to the appropriate department.”

From: [email protected]
To: [email protected], [email protected]
Date: 03/28/2016 06:39 AM
Subject: Re: PRR

Please send me a copy of the e-mail when you forwarded my e-mail to the appropriate department

Deputy City Clerk
City of West Palm Beach
401 Clematis Street
West Palm Beach, FL 33401
Phone: 561-822-1206 Fax: 561-822-1214

“It is actually done through an internal database so I would not be able to include you in what was sent to them.”

What I was looking for was the name of the individuals the clerk forwarded my request too. I believe it was sent to Deputy City Administer, Dorritt Miller, and obviously that information is based on a need to know, and Ms. Miller believe I don’t need to know.

Deputy City Clerk
City of West Palm Beach
401 Clematis Street
West Palm Beach, FL 33401
Phone: 561-822-1206 Fax: 561-822-1214

“The study is attached for your review.”

From: [email protected]
To: [email protected], [email protected]
Date: 03/28/2016 06:34 AM
Subject: Re: PRR

What I received is not what I requested. I asked for their report, I received what appears to be the contract.

Deputy City Clerk
City of West Palm Beach
401 Clematis Street
West Palm Beach, FL 33401
Phone: 561-822-1206 Fax: 561-822-1214

“I will submit your request and forward you the appropriate document.”
Deputy City Clerk
City of West Palm Beach
401 Clematis Street
West Palm Beach, FL 33401
Phone: 561-822-1206 Fax: 561-822-1214

“I believe that this is the report that you are looking for.”

Yes, after repeated requests I received the report which was named “West Palm Beach Parks and Recreation Outsourcing and Efficiency Analysis” the 89 page report dated Sept. 2014, and received from Managing Partners, the city’s consulting firm, with the original report sent to Dorritt Miller, who oversees the Park & Rec. Dept; along with the City Clerks Office.

The City Clerk originally sent me the contract between the city and Managing Partners and I did learn the contract was for $26,990.00 and consisted of 5 pages. More on the report from the consulting firm in part 2 of the story, but first I must re- read and understand the 89 pages of reports and suggestions that the taxpayers paid $26,990.00.